An Easy Guide to Creating and Managing Email Accounts in WebHostingM cPanel

Ever felt overwhelmed by a single email address managing everything from business inquiries to cat videos? cPanel offers a user-friendly solution: creating additional email accounts specifically tailored for different needs. This guide will empower you, the website owner, to leverage cPanel's email management features like a pro!

Why Create Unique Email Accounts in cPanel?

• Organization: Separate work emails from personal ones. Create project-specific accounts for collaboration and easy access.
• Security: Provide dedicated email addresses for specific purposes, minimizing the risk of exposing your primary account to spam or phishing attempts.
• Teamwork: Grant email access to colleagues or virtual assistants with distinct logins for streamlined communication.
• Email Deliverability: Messages of the same category should have the same From: email address. For example, messages from a domain called example-domain.com` might have From: addresses like:
  • Sales receipt messages: sales@example-domain.com
  • Promotional messages: deals@example-domain.com
  • Account notification messages: alert@example-domain.com

When to Create Additional Email Accounts

• Growing Business: As your business scales, consider email addresses like sales@example-domain.com or support@example-domain.com for a professional image.
• Project Management: Use project-specific email accounts for clear communication and easy access to project-related emails.
• Multiple Website Owners: If you manage multiple websites, create separate email accounts for each to avoid confusion when managing inquiries.

Creating Your First Email Account in cPanel

1. Log in to your cPanel account. This is your central hub for website and email management.

2. Navigate to the "Email" section. Look for icons or menus related to email management.

3. Locate the "Email Accounts" option. This might be under a sub-menu or directly displayed.

4. Select the Domain (if applicable): If you have multiple domains associated with your account, choose the domain where you want to create the email address.

5. Click "Create." This opens a new interface for configuring your email account.

6. Craft Your Email Address: Enter a clear and descriptive username (the first part of your email address) in the "Username" text box.

7. Set a Secure Password: Choose a strong password that combines uppercase and lowercase letters, numbers, and symbols. Avoid using dictionary words or easily guessable information. cPanel provides a password strength meter to guide you.

8. Optional: Set Storage Limit (Quota): Define the maximum storage space for this email account. Unlimited storage is often available, but you can set a custom limit if needed.

9. Optional: Plus Addressing: Enable automatic folder creation for emails using "plus addressing" (e.g., username+project@example-domain.com). This helps organize emails based on the "+" symbol content.

10. Click "Create." Congratulations! Your new email account is ready to use.

Beyond the Basics: Managing Your Email Accounts

• Access Webmail: From the "Email Accounts" interface, you can directly access webmail for each account to send and receive emails.
• Modify Account Details: Change passwords, adjust storage quotas, or even disable accounts as needed.
• Create More Accounts: Easily add additional email accounts as your needs evolve.

Having said this, there is also another nifty way to get this done.

Plus Addressing

cPanel supports plus addressing. Plus addressing (or subaddressing) adds a plus character (+) and string after an email account username.

For example, if you have an email account that is user@example-domain.com, you could use the user+list@example-domain.com plus address. The email account would recognize these messages and place them in the list mailbox.

How To Automatically Create Folders for Plus Addressing

You can configure how cPanel handles plus addresses when the appropriate folder does not already exist either when creating the email account or using the Manage option at cPanel » Home » Email » Email Accounts.

• Automatically Create Folders — When you receive an email that uses plus addressing and the folder does not already exist, the system will create a new folder for the message. The system will deliver the message to that new folder.
• Do Not Automatically Create Folders — When you receive an email that uses plus addressing and the folder does not already exist, the system will not create a new folder. Instead, the system will deliver the message to the INBOX folder.

WebHostingM Support

If you encounter any difficulties while creating or managing an email account in cPanel, WebHostingM's support team is here to help! You can contact our support team for personalized assistance.