Imagine your website as your office. A single mailbox for everyone might work for a tiny team, but as your business grows, so does the need for organization. That's where creating personalized email accounts in cPanel comes in!

 

Why Avoid the Catch-All Address?

When we first set up your web hosting, a default "catch-all" email address is created. This address snags any emails sent to an invalid address for your domain (like info@example-domain.com when someone accidentally types "infa@example-domain.com "). While convenient at first, it has drawbacks:

  • Spam Magnet: If spammers target your domain, the catch-all can become a cluttered mess.
  • Management Woes: Sorting through a mix of intended and unintended emails can be time-consuming.
  • Unprofessional Image: Using a generic address like "catch-all" doesn't project a professional image.

 

Benefits of Personalized Accounts

Creating separate email accounts offers numerous advantages:

  • Organization: Dedicate specific email addresses for sales inquiries, customer support, or internal communication, keeping things tidy and easy to manage.
  • Security: Minimize the risk of exposing your primary account to spam or phishing attempts by using dedicated addresses.
  • Professionalism: Project a polished image by using clear, descriptive email addresses like sales@example-domain.com or info@example-domain.com.

 

Creating Your First Email Account in cPanel

Ready to streamline your inbox? Here's a step-by-step guide:

  1. Log in to your cPanel account. This is your control panel for managing your website and email.

  2. Navigate to the "Email" section.** Look for icons or menus related to email management.

  3. Locate the "Email Accounts" option. This might be under a sub-menu or directly displayed.

  4. (Optional) Choose Your Domain: If you have multiple domains associated with your account, select the domain where you want to create the email address.

  5. Click "Create." This opens a new interface for configuring your email account.

  6. Craft Your Email Address: Enter a clear and descriptive username (the first part of your email address) in the "Username" text box. For example, sales@example-domain.com.

  7. Set a Secure Password: Choose a strong password that combines uppercase and lowercase letters, numbers, and symbols. Avoid using dictionary words or easily guessable information. cPanel often provides a password strength meter to guide you.

  8. Optional: Set Storage Limits: Define the maximum storage space for this email account if needed. Most plans offer unlimited storage, but you can set a custom limit if desired.

  9. Click "Create." Congratulations! Your new, personalized email account is ready to use.

 

cPanel Email Management with uAPI

This table provides an overview of WHM's uAPI (User API) commands for managing email accounts on a cPanel server:

Command Description

 uapi --output=jsonpretty Email add_pop email='robin' password='cEXCBqZGpdABd2bD4ath' domain="example-domain.com" quota='2048' send_welcome_email='1'

 Creates a new email address. Replace placeholders with desired values: 'robin' for username, 'cEXCBqZGpdABd2bD4ath' for password, 'example-domain.com' for your domain, '2048' for quota size (in MB), and '1' to send a welcome email (optional).

 uapi --output=jsonpretty Email delete_pop email='robin@example-domain.com'

 Deletes an existing email address. Replace 'robin@example-domain.com' with the actual email address you want to delete.

 uapi --output=jsonpretty CSVImport doimport id='fzDr5w3LZ9WBNbrKF-BbJmcbHz93E8Qovs' type='email' domain='example-domain.com'

 Imports email accounts from a pre-uploaded CSV file. Replace 'fzDr5w3LZ9WBNbrKF-BbJmcbHz93E8Qovs' with the ID of your uploaded CSV file (obtained after upload).

 uapi --output=jsonpretty Email count_pops

 Retrieves the number of email accounts associated with the cPanel account.

 uapi --output=jsonpretty Email get_default_email_quota

 Shows the default email quota size for new accounts (in bytes).

 uapi --output=jsonpretty Email edit_pop_quota email='robin' domain='example-domain.com'

 Updates the quota (storage limit) for an existing email account. Replace 'robin' and 'example-domain.com' with the desired username and domain.

 uapi --output=jsonpretty Email get_client_settings

 Retrieves email client configuration settings for the cPanel account.

 uapi --output=jsonpretty Email get_main_account_disk_usage

 Checks the total disk space used by the main cPanel account.

 uapi --output=jsonpretty Email get_disk_usage user='robin' domain='example-domain.com'

 Shows the disk space used by a specific email account. Replace 'robin' and 'example-domain.com' with the desired username and domain.

 uapi --output=jsonpretty Email list_pops

 Lists all email accounts associated with the cPanel account.

 uapi --output=jsonpretty Email verify_password email='username@example-domain.com' password='cEXCBqZGpdABd2bD4ath'

 Validates the login credentials for an email account. Replace 'username@example-domain.com' and 'cEXCBqZGpdABd2bD4ath' with the email address and password to be verified.

 uapi --output=jsonpretty Email trace_delivery recipient='username@example-domain.com'

 Performs a trace to identify the path taken when delivering an email to a specific email address. Replace 'username@example-domain.com' with the recipient's email address.

Note: Remember to replace placeholders with your actual values when using these commands.

 

Bonus Tip:

  • Create descriptive email addresses that reflect their purpose for better organization and professionalism.
  • You cannot enter "cpanel" as an account name when you create an email account.
  • Consider enabling "Send welcome email with instructions to set up a mail client" to simplify email setup for the account user.
  • For quota, "0" means unlimited. You can use this if you want the email account to have unlimited email disk space.
  • Use the "domain" flag if you have multiple domains in your cPanel account.

 

WebHostingM Support

If you encounter any difficulties while creating or managing an email account in cPanel, WebHostingM's support team is here to help! You can contact our support team for personalized assistance.

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